Everything in ShotSync

From “Hi, are you free on the 6th?” to the last download.

One app follows every booking through eight steps. Here is what happens at each one, and who on your team does it.

  1. 01Enquiry
  2. 02Proposal
  3. 03Signed
  4. 04Planned
  5. 05Crewed
  6. 06Shot
  7. 07Picked
  8. 08Delivered

01Chapter 1 of 4

Win the booking

From the first Instagram DM to a signed contract, without a single PDF.

  • Send a proposal in two minutes
  • Know when they open it
  • They sign on their phone

Proposal for

Ananya & Kabir

Opened 3×

Silver

₹1,80,000

2 days · 1 photographer

Gold

Picked

₹2,60,000

3 days · 2 photographers + film

Drone coverage₹25,000
Same-day reel₹18,000

Total with 18% GST

₹3,36,300

Signed 2 min ago
Sample proposal as the couple sees it

Lead pipeline

Every enquiry on one board: Instagram, WedMeGood, JustDial, WhatsApp. Drag from new to booked.

WebApp

Packages in ₹

Your packages with GST and add-ons like drone, albums or a same-day reel.

WebApp

One-link proposals

Swipe packages, compare side by side, pick extras, see the total. Your logo and colours.

WebApp

Signed online

Your contract, filled in. Typed signature with time, IP and a fingerprint of the document.

WebApp

Templates and special prices

Save your usual sets. Give one couple a special price without changing your list.

Web

Follow-ups on autopilot

Not opened? Not signed? About to expire? A reminder goes out, and you get a one-tap WhatsApp nudge.

WebApp

02Chapter 2 of 4

Plan the shoot

A wedding is five sessions, three venues and eighteen people. Plan it like one.

  • Every session has its own crew
  • Clashes caught before they happen
  • Gear booked with the job

Wedding · Udaipur

Mehta–Kapoor wedding

5 sessions

  1. Haldi

    Fri · 9 am · Lake Palace lawn

    ARSK

  2. Mehendi

    Fri · 4 pm · Courtyard

    ARMV

  3. Sangeet

    Sat · 7 pm · Durbar Hall

    SKRJ+

  4. Wedding

    Sun · 6 pm · Jag Mandir

    ARSKMVRJ

  5. Reception

    Mon · 8 pm · Ballroom

    Needs crew

Clash: Rohan is on another shoot until 6 pm, 40 min away. Pick someone else

Sample wedding job with five sessions

Jobs with sessions

Haldi, Mehendi, Sangeet, Wedding, Reception: each with its own time, venue and crew.

WebApp

Calendar

Month, week and agenda, plus rows for people and gear. Holds that expire on their own.

WebApp

Crew in a tap

See who is free, invite, get a yes or a no with a reason. Reminders after 24 hours.

WebApp

Clash warnings

Double bookings, time off and gear conflicts, with travel time between venues.

WebApp

Gear

Inventory, booking on jobs, QR labels, scan out and back in. Repairs block bookings.

WebApp

Today board

Unstaffed shoots, unanswered invites, overdue tasks and late deliveries, all on one screen.

WebApp

03Chapter 3 of 4

Shoot, edit, deliver

Thousands of photos from the card to the couple, and none of them lost on the way.

  • Works offline at the venue
  • Clients pick their favourites
  • Deadlines you can see
Uploading Wedding · card 23,200 photos

Selections

48 / 60

Album due

9 days

Ananya: “Can we have this one in colour too?”
Sample client gallery and upload

Shoot mode

Call time, venue, shot list and “I have arrived”, on the phone and offline.

App

Uploads

Folders on the web, the camera roll in the app. RAW + JPEG pairs, duplicates skipped, resumes.

WebApp

Culling

Keyboard culling on the web, swipe culling on the phone.

WebApp

Editing queue

Stages, editors and a clock against what you promised the client.

WebApp

Client galleries

Hearts with a limit, comments, “Send selections”, revision requests, watermarks.

App

Delivery

Finals in the app: download a zip or save straight to the phone.

App

04Chapter 4 of 4

Run the studio

The boring parts, handled, so you can get back to shooting.

  • Everyone sees only their part
  • Reminders run themselves
  • Every change on record
OwnerManagerPhotographerClient
Prices and contracts
All jobs
Own call times
Their gallery

Activity

  • Reminder sent: Kabir has not signed yetAutomation · 9:00 am
  • Meera overrode a clash for SangeetReason: confirmed by phone
  • Gold package price changedVikram · yesterday
Sample access and activity

Roles and privacy

Owners, managers, photographers, editors and clients each see only what they should.

WebApp

Client app

Schedule, questionnaires, contract, messages and gallery in one place for your couples.

App

Automations

Invite chasers, tomorrow’s call times, overdue tasks, expiring holds, late deliveries.

WebApp

Reports

Bookings, workload and turnaround, with CSV export.

Web

Audit log

Every change and override recorded. Nobody can edit it.

Web

Your data

Export everything, any time. It is yours.

Web

See it in one booking

A wedding in ShotSync.

The same Udaipur wedding, from the first message to the album. Every step on this list is a screen in the app.

  1. Day −4501

    An enquiry on Instagram

    Added to the pipeline with the date and city. Follow-up set for tomorrow.

  2. Day −4002

    Proposal sent as one link

    Opened three times, Gold picked with drone, signed on the couple’s phone.

  3. Day −1403

    Crew and gear locked

    Five sessions staffed, invites accepted, two cameras and a drone booked.

  4. Day −104

    Call sheets go out

    Every crew phone has call times, venues, contacts and the shot list.

  5. Day 005

    Shoot day

    Shoot mode works offline. “Arrived” taps tell you everyone is there.

  6. Day +306

    3,200 photos in

    Uploaded from cards and phones, paired RAW + JPEG, culled to 900.

  7. Day +1007

    The couple picks 60

    Hearts and comments in their gallery, then “Send selections”.

  8. Day +3008

    Delivered on time

    Edited finals in their app. The turnaround clock stays green.

One studio, five kinds of people

Who sees what.

Pick a role to see what they get, and whether they use it on the web, the app or both.

Owner

WebApp
  • Every lead, proposal and job
  • Prices, packages and contracts
  • Bookings, workload and turnaround reports
  • Team, roles and billing
  • The audit log of every change

Enforced in the database, not just hidden in the screens: nobody can see another studio, and staff see only what their role allows.

Try it with your next booking.

14 days free. No card needed. Bring your team.

Start free trial See pricing