A call sheet your crew will actually read.

How to fill in a call sheet

1. 1

   Name the event and date

   One sheet per session: haldi, sangeet and the wedding each get their own, because times, venues and crew change.

2. 2

   Add the venue and a map link

   Write the full address with the gate and a landmark, and paste a Google Maps link so nobody calls to ask the way.

3. 3

   Set the call times

   Crew call comes before the client is ready. Add the ceremony start, meal break and wrap so everyone knows the shape of the day.

4. 4

   List the crew and their roles

   Name, role, phone and individual call time for each photographer, videographer and assistant.

5. 5

   Add contacts on the day

   The family point of contact, venue manager and planner, with phone numbers.

6. 6

   Write the gear list and notes

   Bodies, lenses, lights, batteries and cards; then parking, dress code, meal times and any “no flash” rules.

7. 7

   Print or save as PDF and share

   Print it, or choose Save as PDF in the print window and send it on WhatsApp the evening before.